April 2018 Meeting Minutes

April 2018 Meeting Minutes

Board of Trustees Meeting Minutes

April 12, 2018

The Northark Board of Trustees met in regular session Thursday, April 12, 2018 in the Bennie Ellis Board Room on the South Campus.  Chair David Evans called the meeting to order at 3 p.m. Trustees Scott Miller, Jane Adair, R.G. Earnest, Sara Jo Fendley, Don Tomlinson, Chris McNew and Bill Lovell were present. Trustee Kirk Campbell was absent.

Northark personnel attending included Dr. Randy Esters, Dr. Rodney Arnold, Don Sugg, Tavonda Brown, Ricci Dillon, Joe Berry, Dr. Donna Wood, Dr. Laura Berry, Cindy Mayo, Cheryl Keymer, Valerie Martin, Charla Jennings, Micki Somers, Kristin Griffin, Julia Angel, Natosha Beaver, Aaron Bueg, Chad Johnson, and Trish Villines. Russell Larimore, George Holcomb, and guest speaker Karlee Pruitt were also present.


Approval of Agenda: Chair Evans asked if there were any changes to the agenda. There being none, the agenda stood approved.


Regular Reports:

Finance Report:  Don Sugg the projected revenue through March 2018 included early registration for Summer I, which reflected an increase of approximately $27,000 and the College is projecting a year-end-revenue of about 5%. Expenses are trending at about 74%, which is consistent with the previous year and the remaining months of the fiscal year. The College anticipates a healthy year-end gain. He reviewed the Auxiliary budget through March 2018 compared to the previous year. For the Auxiliary budget, supply trends are close to projected expenses.

President’s Report: Dr. Esters discussed the success of the NJCAA tournament and where the Lady Pioneers ended 6th in the division.  Booby Howard will be taking the full time coaching position for the women’s basketball team.  He also mentioned the summer and technology camps available for the community.  Tickets are available for the Little River Band concert on April 28th.  Dr. Esters talked about how well the Northark PBL group did at the state level.  In fact, several of the members are headed to Baltimore to compete at a national level.  There was a Health Career Day sponsored by Northark to educated high school students and highlight Northark’s labs.  He reminded everyone of the Northark Drama department’s upcoming play, Charlotte’s Web starting May 3rd at the lyric.  Finally, Dr. Esters introduced his student spotlight pick Karlee Pruitt a former student that transferred to the University of Arkansas to continue and finish her degree in horticulture.


Approval of Consent Agenda: Chair Evans requested a motion to approve the Consent Agenda. The Consent Agenda included the March Regular Meeting Minutes.  The Consent Agenda also included the recommendation for Nathanael Light as the Life Science replacement faculty, Chris LaFata as the Economics replacement faculty, Vincent Isakson as the Physical Science replacement faculty, and Linda Tamayo as the new Operations Coordinator for the Carroll County Center.  Trustee Lovell made a motion to approve the Consent Agenda as presented, which was seconded by Trustee Earnest and passed unanimously.


Monitoring Reports: Rick Williams reviewed the Board ENDS Climate in relation to Ensure Quality (technology) Infrastructure & Access and Affordability in relation to Enhance the use of Technology and Innovation. He noted that numbers were reflective of an aging infrastructure and the measurements should be looked at every 5 years at a minimum because of the longevity of the equipment and software to get a more accurate measure.  Upgrades to the core blade server, faster backbone, and hard drives in several labs were among several improvements made. Three computer labs were replaced and a self-service password reset has been implemented. Upcoming planned improvements include replacing the SIS and LMS system and adding more video security in addition to replacing some existing.


Executive Session: Chair Evans made a motion to move into executive session. A motion was made by Trustee Miller and seconded by Trustee Adair. The Trustees met in executive session. A motion was made by Trustee Lovell to reconvene in regular session and seconded by Trustee Miller. No action was taken.


New Business:

Salary Equity requests: Dr. Esters discussed that the Trustees had been provided information regarding Salary Equity Requests. The requests included $37,143 for faculty adjustments, $30,148 for administrative adjustments, $13,287 for Years of Service for Administrative Staff and a reserve of 49,422 in the proposed 2018-2019 to be applied to any adjustments that may occur from the adoption of a new pay system for Higher Education Classified staff. If the plan is delayed the reserved $49,422 will be distributed to all employees as a one-time bonus. The proposal included a component to decrease future inequities for employees hired between now and the implementation of the new plan which consisted of: 1) continued determination of incoming salaries for new hires based on the Administrative Staff plan and 2) modification of the Faculty plan to include a 2-to-1 ratio for industry/teaching experience for new faculty hires. The President recommended that no employee with documented unsatisfactory performance receive an increase in this year’s proposed increase requests. The total cost included in the new budget for the Administrative, Classified, and Faculty proposals was $130,000. Trustee Lovell made a motion to approve the Salary Equity Requests with the exception of the Years of Service. The motion was seconded by Trustee Miller and was approved unanimously.

FY 2018-2019 Tuition and Mandatory Fees and Misc. Fees: Don Sugg noted that the Trustees were provided with information on proposed tuition and fee changes for the 2018-2019 year.  The changes include: Student Activity Fee $4.00 per CCH; Student Service Fee $4.00 per CCH; Online Course Fee $20.00 per applicable CCH; and some adjustments in the Room Use Fees. Trustee Lovell made a motion to approve the FY 2018-2018 Mandatory fees and Misc. Fees. The motion was seconded by Trustee McNew. Trustee Fendley opposed the fees.  The motion was approved. 

FY 2018-2019 Proposed Operating Budget: Don Sugg noted that the Trustees were provided with information on proposed FY2018-2019 budget.  It is comprised of two main operating funds, Educational & General and Auxiliary, and a Capital & Debt component, total overall projected income is $16,642,372 and total overall expenditures and net transfers is $16,476,921, resulting in a projected overall net gain of $165,451. Trustee Miller made a motion to approve the FY2018-2019 Proposed Operating Budget. The motion was seconded by Trustee Earnest and was approved.

Recommendation of Awards Committee: Trustee Lovell shared that the committee has chosen Dr. Clark Jenkins as this year’s recipient of the Board of Trustee’s Award.  Dr. Esters then announced that the Presidential Citation Award will be given to Tommy Flud. Trustee Adair made a motion to approve the Recommendations of the Awards Committee. The motion was seconded by Trustee Fendley and was approved.

Board Comments:

There being no further business, Chair Evans requested a motion to adjourn. Trustee Miller made a motion, which was seconded by Trustee McNew and passed. The meeting adjourned at 4:30 p.m.