April 2021 Special Meetings Minutes

April 2021 Special Meetings Minutes

Board of Trustees Special Called Meeting

15 April 2021 

The North Arkansas College Board of Trustees met in Special Session on Thursday, 15 April 2021, in the JPH Conference Center on the South Campus. Chair Scott Miller called the meeting to order at 4:00 p.m. Trustees Kevin Cheri, R.G. Earnest, Debbie Johnson, Linda Pledger, Chris McNew, Kevin Cheri, and Sarah Newman were present.

North Arkansas College personnel attending included Micki Somers, Dr. Rodney Arnold, Richard Stipe, and guest, James White of the Harrison Daily Times.  

 

Executive Session: Chair Miller discussed that the primary reason for the meeting, to discuss personnel matter. Chair Miller requested a motion to meet in Executive Session, which was made by Trustee McNew, seconded by Trustee Earnest, and passed. Trustee Cheri made a motion to reconvene in regular session, which was seconded by Trustee Johnson, and passed. Chair Miller noted that no action was taken. 

 

Chair Miller stated the Board of Trustees discussed the resignation letter of President, Dr. Randy Esters. The letter states he has accepted a position with Louisiana Delta Community College effective June 1, 2021. Dr. Esters expressed his gratitude to the Board, community, and Northark family for their love and support. Chair Miller, on behalf all Trustees expressed their appreciation of his leadership. Dr. Esters has certainly had the community and students at heart. Chair Miller stated the Board will plan in near time to discuss the direction of the college. Chair Miller requested a motion to accept the resignation letter of Dr. Esters. Motion was made by Trustee Earnest, seconded by Trustee Cheri, and passed.  

 

Board Comments: There being no further business, Chair Scott Miller requested a motion to adjourn, which was made by Trustee McNew, seconded by Trustee Pledger, and carried. The meeting adjourned at 4:50 p.m.

Board of Trustees Special Called Meeting

JPH Conference Center  19 April 2021

The North Arkansas College Board of Trustees met in Special Session on Monday, 19 April 2021, in the JPH Conference Center on the South Campus. Chair Scott Miller called the meeting to order at 1:59 p.m. Trustees Kevin Cheri, Don Tomlinson, R.G. Earnest, Debbie Johnson, Linda Pledger, Pam Henry, Chris McNew, Kevin Cheri, and Sarah Newman were present.

North Arkansas College personnel attending included Micki Somers, Dr. Rodney Arnold, Richard Stipe, Tavonda Brown, Carla Jacobs, Dr. Rick Massengale, and guest, James White of the Harrison Daily Times. 

 

Approval of Agenda

Chair Miller requested a motion to approve the agenda. Trustee McNew made a motion to approve the agenda, which was seconded by Trustee Earnest and passed unanimously.

 

Executive Session: Chair Miller discussed that the primary reason for the meeting, to discuss personnel matter. Chair Miller requested a motion to meet in Executive Session, which was made by Trustee Johnson, seconded by Trustee Earnest, and passed. Trustee Cheri made a motion to reconvene in regular session, which was seconded by Trustee Johnson, and passed. Chair Miller noted that no action was taken.

 

Chair Miller stated with the departure of Dr. Esters, the Board of Trustees will be making plans for the selection of the next President of North Arkansas College. Chair Miller suggested to appoint a Presidential Search committee and recommended Trustee R.G. Earnest to serve on behalf of the Board of Trustees on the committee. He entertained a motion to approve the search committee with Trustee R.G. Earnest to serve. Trustee Johnson made a motion, which was seconded by Trustee Henry.

Chair Miller recommended Don Sugg to be appointed as the Interim President of North Arkansas College form May 17-August 13, 2021. He commented Don Sugg served 36 years at North Arkansas College and is a well-respected leader.  Chair Miller requested a motion to accept Don Sugg as Interim President. Motion was made by Trustee McNew, seconded by Trustee Tomlinson, and passed. 

  

Board Comments: There being no further business, Chair Scott Miller requested a motion to adjourn, which was made by Trustee Newman, seconded by Trustee Pledger, and carried. The meeting adjourned at 3:44 p.m.

Board of Trustees Special Called Meeting

29 April 2021

The North Arkansas College Board of Trustees met in Special Session on Monday, 29 April 2021, in the JPH Conference Center on the South Campus. Chair Scott Miller called the meeting to order at 8:57 a.m. Trustees Kevin Cheri, Don Tomlinson, R.G. Earnest, Debbie Johnson, Linda Pledger, Pam Henry, Chris McNew, Kevin Cheri, and Sarah Newman were present.

North Arkansas College personnel attending included Micki Somers, Dr. Rodney Arnold, Richard Stipe, Tavonda Brown, Don Sugg, Kris Greening, Brandon Cone, Dr. Josephine Kershaw, Dr. Rick Massengale, and guests, Jim Sprott, and James White of the Harrison Daily Times. 

Approval of Agenda

Chair Miller requested a motion to approve the agenda. Trustee McNew made a motion to approve the agenda, which was seconded by Trustee Earnest and passed unanimously.

 

Consent Agenda

The Consent Agenda included Presidential Qualifications. A motion was made by Trustee Earnest, which was seconded by Trustee McNew and passed unanimously.

 

New Business

Student Housing Endorsement and Presidential Search Advisory Committee. Dr. Rodney Arnold presented to the board an overview of the student housing project. Dr. Arnold reported the timeline of events beginning in 2016 when the campus housing committee was created by the Foundation board. January 2020, Risley & Associates were hired as the architect company with Butch May as the Construction Manager. The project was placed on pause in April 2020 then resumed in October 2020 with a recommendation to delay to Spring 2021. April 19, 2021 the board received a 16% increase quote from Butch May Contracting, Inc. with the rising cost in materials.  Dr. Arnold discussed Anderson Strickler Consultant report, recommending 143 bed facility, a combination of 2 single bedroom suites and 4 single bedroom apartments which lead to the overview of Risley & Associates proposal.

 

Dr. Arnold asked Richard Stipe to report on the residence hall proforma. Mr. Stipe reported the estimated amount of $3.6M for the construction project for a 2 story 64 bed facility, included in the estimate are $600,000 in other costs, 3.15% construction loan, 4.0% estimated 30 permanent loan, $300,000 donations, supervisor salary of $18,000 ($7K benefits plus $10K housing allowance), $550/month for single bedroom; $460/month for double bedroom, and a 15% increase which would increase rent rates to $620/$520.  Mr. Stipe commented increase in rent rates would be only placed if the material costs increased by 15%. Mr. Stipe asked the board to consider moving forward with the project and believes if we delay, we could possibly face increase in material costs which would cause the rent rate to increase. Richard stated, “there is not anything more strategically important than restoring our enrollment.”  He believes this project as been clearly projected and it will have a positive impact on enrollment and not moving forward will only hurt our enrollment. 

 

Dr. Arnold predicts there will be third to half of students through summer and the additional income has not included in the Proforma. Dr. Arnold ended by requesting the College board to formally endorse the housing project.  Guest, Don Sugg went on record in support of endorsing the Student Housing project.

 

Chair Miller requested motion to approve endorsing the student housing project. Trustee Earnest made a motion to approve, which was seconded by Trustee Johnson and passed unanimously.

 

Presidential Search Advisory Committee:

Kris Greening presented to the board the process and potential timeline of the Presidential Search Advisory committee. Kris stated this is an Advisory committee and the Board of Trustees will continue to make all decisions on selections and interviews of candidates. Kris anticipates the process will be finished by middle to end of June 2021. Trustee Earnest stated in terms of this proposal are the Board giving their blessing to the Search Advisory Committee and acknowledging the Board are not delegating any decisions or authority to this advisory committee, but the Board will work “hand-in hand” with the committee to collect information about applicants and evaluate the applicants.

 

Chair Miller requested a motion to approve the Presidential Search Advisory Committee proposal. Trustee Cheri made a motion to approve, which was seconded by Trustee Henry and passed unanimously. 

 

Board Comments: There being no further business, Chair Scott Miller requested a motion to adjourn, which was made by Trustee Pledger, seconded by Trustee McNew, and carried.