August 2018 Meeting Minutes

August 2018 Meeting Minutes

Board of Trustees Meeting Minutes

August 9, 2018


The Northark Board of Trustees met in regular session Thursday, August 9, 2018 at the Bennie Ellis on the South Campus.  Chair David Evans called the meeting to order at 3 p.m. Trustees Chris McNew, Jane Adair, Don Tomlinson, and Bill Lovell were present.  Trustees Scott Miller, R.G. Earnest, Sara Jo Fendley, and Kirk Campbell were absent.

Northark personnel attending included Dr. Randy Esters, Dr. Rodney Arnold, Tavonda Brown, Joe Berry, Kris Greening, Kristin Griffin, Wesley Crow, Julia Angel, Nell Bonds, Dr. Laura Berry, Sharla Hellen, Katie Vaughn, Don Sugg, Dr. Donna Wood, Billie Reed, Jackson, Murray, Sarah Bing, and Trish Villines.  Russel Larimore a community members present.  In addition, George Holcomb from the Harrison Daily Times attended.


Approval of Agenda: Chair Evans asked if there were any changes to the agenda. There being none, the agenda stood approved.


Regular Reports:


Finance Report:  Don gave the preliminary FY 2017-18 finance report, but cautioned that some journal entries are still pending, particularly the GASB (unfunded liability for the state pension plans) accruals. Revenues for the E & G Fund exceeded the annual budget and the College did experience a savings in expenses. The benefit to salaries reached an all-time low of 33%. Overall, the E & G Fund indicated a preliminary Net Gain of $ 845,814.  For the Auxiliary Fund, Don attributed the $146,906 net loss to the Book Rental Program where new editions were adopted and the older discontinued editions were disposed of at low or zero return. As explained in previous months, the Rental Program provides a savings to the student, but adopted volumes must have at least 3 rental cycles before the College can breakeven.  When the rental books are disposed of the inventory value must be expensed, which can cause a period loss even though an over gain has occurred during the rental book’s life. Don reported that in September he will have final figures to present for FY 2017-18.

President’s Report: Dr. Esters reported on the ecology day camp as well as the cave geology and paleontology camp, students participated in,  at the Buffalo National River. The College welcomed a group of 15 young manufacturers to participate in an academy camp that allowed them to tour local industries and present a capstone project at the end of their week. The Northark Rummage Sale was a success raising over $700 for the Crisis Fund. Northark was recognized as #2 in the nation for its online accounting degree program. Over 425 students saved money on the tax-free holiday. The bookstore reported $156,826 in transactions for that day alone. That is an 11.9% increase from 2017 totals. Dr. Esters reminded everyone of the upcoming summer movie, the Avengers Infinity War, on August 25th. He also showed before and after pictures of the work that was done on the Carroll County Center classroom. Fall Convocation is scheduled for August 16th. Welcome week activities are planned to welcome the students back on August 20th.

 Approval of Consent Agenda: Chair Evans requested a motion to approve the Consent Agenda. The Consent Agenda included the July Regular Meeting Minutes, the July Special Meeting Minutes, the New Provisional Position Request, and the recommendation of Angie Moix for the replacement position-Director of C.N.A./M.P.E.  Trustee Lovell made a motion to approve the Consent Agenda as presented, which was seconded by Trustee Adair and passed unanimously.

Monitoring Reports: Dr. Wood, Dr. Arnold, and Sarah Bing presented this month’s monitoring reports on enhance diverse experiences and community engagement. Some of the ways diversity is being implemented at Northark is through international education, academic coursework, and grant funded projects. The PACE survey shows that the employees feel that Northark promotes a diverse workplace. There is also evidence that shows an increased gender diversity in STEM fields since 2016. Dr. Arnold showed the results from the last three years of endowments and explained that in those years the College experienced some substantial donations. Due to good investments and conservative spending the foundation reports current figures totaling $5.7M. That money will help support community events that the College participates in such as the NJCAA tournament, the campus housing project, and many other potential community engagements throughout the coming year. Sarah Bing shared the success of the CERT and summer camps. In fact, Northark was recognized by FEMA for this year’s CERT camp. The College has experienced an increase in community and continuing education enrollment since 2016-2017. New classes and camps are being developed to meet the community’s needs for 2019.

New Business: There was no new business.

Board Comments:

There being no further business, Chair Evans requested a motion to adjourn. Trustee McNew made a motion, which was seconded by Trustee Lovell and passed. The meeting adjourned at 3:50 p.m.