December 2018 Meeting Minutes

December 2018 Meeting Minutes

Board of Trustees Meeting Minutes

December 13, 2018

The Northark Board of Trustees met in regular session Thursday, December 13, 2018 at the Bennie Ellis on the South Campus.  Chair David Evans called the meeting to order at 3 p.m. Trustees Jane Adair, Scott Miller, R.G. Earnest, Chris McNew, Sara Jo Fendley, Kirk Campbell, and Bill Lovell were present.  Trustee Don Tomlinson was absent.

Northark personnel attending included Dr. Randy Esters, Dr. Rodney Arnold, Tavonda Brown, Kristin Griffin, Julia Angel, Kris Greening, Sarah Bing, Brandon Cone, Cherie Conner, Linda Tamayo, Melissa Bray, Mikayla Hudson, Rick Williams, Jo Adams, Ricci Dillon, Pam Richiert, Davina Hefley, Cindy Mayo, Nell Bonds, Katie Vaughn, Don Sugg, Dr. Donna Wood, Micki Somers, Dr. Laura Berry, Kristin Rose, and Trish Villines.  Community members included Kevin G. Cheri and Sarah Newman.  In addition, George Holcomb from the Harrison Daily Times attended.


Approval of Agenda:

Chair Evans asked if there were any changes to the agenda. There being none, the agenda stood approved.


Regular Reports:

Finance Report:  Don Sugg reported revenue and expenses through November 30, 2018 compared to the previous year.  Tuition is up $17,000 from last month. Revenue is trending close to 46% of the total annual budget.  Expenses are at 42% of the budget.  A contributing factor was the 1% raise given.  Currently the college has a net gain of $252,000.  The Auxiliary budget is up $10,000 in revenue. December and January numbers will increase given the bookstore purchases as student prepare for spring semester. 


President’s Report:

Dr. Esters gave an update on Pete’s Pantry.  He noted that the pantry has been focusing on financial literacy and opioid education along with providing food and personal items to 183 Northark students this semester.  CPI presented 64 children of Northark students with presents this holiday season.  Finals week started with a French toast bar.  Northark celebrated “A Northark Christmas” with music from the Harrison Middle School Choir and dancing from cheerleaders at Ms. Christy’s.  Coach Steven Hunter will be inducted into the Missouri Sports Hall of Fame as part of the Class of 2019.  Dr. Esters gave the floor to Linda Tamayo, CCC Operations Coordinator.  Linda presented the board with some information about ADHE’s visit to Berryville.  She explained the demographic that Carroll County is serving and some of the outreach efforts to connect with potential students.  So far this semester they have served of 200 individuals.  Dr. Esters expressed his thanks and mentioned that Linda is taking Berryville in the right direction.  Trish Villines gave an update on Title III.  She explained the annual objectives for both years one and two.  The College also received additional supplemental funding.  Trish explained how that money would be used and that the annual report would be due March 11, 2019.  Chair Evan’s recognized Trish for her service to the board and presented her with a plaque.   Dr. Esters finished his report by explaining the policy up for approval.

Approval of Consent Agenda:

Chair Evans requested a motion to approve the Consent Agenda. The Consent Agenda included the November Regular Meeting Minutes and the institutional policy of facility use.  Trustee Adair made a motion to approve the Consent Agenda as presented, which was seconded by Trustee Fendley and passed unanimously.

Monitoring Reports:

Tavonda Brown gave the monitoring report on increasing student retention.  The chart shows that the College is at 52% down from 61% on first time freshmen.  As a total population, Northark is at 68% down from 71%.  Tavonda mentions that contributing factors to this decline may be a decrease in unemployment rates, the Portal crash, and classes that were delayed because of a roof repair.  Planned improvements include hiring a director of student success, identifying and addressing gaps, utilizing the early alert tracking system, and working with the CTE Coordinator to determine areas of improvement.

Trustee Fendley asked if the percentage comparisons were to other 2yr colleges in Arkansas.  Tavonda responded that the stats were compared to IPEDS.  Tavonda went on to explain that Northark has implemented a “reason for dropping” field that must be completed when a student drops a class further helping to track areas for improvement.

New Business:

New business included the approval of an office space lease.  Don Sugg explained the terms of the agreement to the board.  The proposal is a two (2) year lease with the Caroline Francis Myers Trust for 7,185 SF of office space located at 218 and 220 East Ridge Avenue, Harrison, AR 72601, for a monthly lease amount of $4,908 per month ($58,896 annually) with the College paying all utilities.  Additionally, the College will be responsible for any snow or ice removal from the adjoining sidewalks and parking lot, replacing


lightbulbs and air filters when needed, arranging for any pest control service and keeping the small “green space” trimmed.  The lease is tentatively scheduled to begin on January 1, 2019.  Don mentioned that it is subject to state approval.  Trustee Lovell made a motion, which was seconded by Trustee Campbell and passed.

Next the Center Campus Committee gave a recommendation of:

  1. The tower side of the center campus be vacated and the college not attempt to remediate and repair the structure because of the cost and potential unknowns.
  2. The college will accept proposals, for a period of 120 days, from developers, government entities and/or businesses with available resources to take possession, remediate and repair the tower side structure.
  3. Proposals must include proof that the entity has the resources to satisfactorily complete the structure.
  4. The entity show that the plan advances the region’s economy or has a positive cultural impact.
  5. If a proposal is received and the conditions above are met, the Board of Trustees will consider donating the structure or selling the structure at a price acceptable to both parties.
  1. If after 120 days, there are no acceptable proposals received, the Board of Trustees move forward with a demolition strategy for the tower side only.
  2. The committee recommends that the college communicate with donors who have given to the Center Campus and develop a strategy to recognize their contributions in perpetuity.
  3. The committee has reviewed the mission, vision and values of the college and recommend that conversations be held to allow the purchase of the Durand center by a Government entity (as required by the bonding conditions). Negotiations shall include the continuation of the center’s use as a convention/meeting space

The Trustees and the President discussed that the possibility of the demolition of Center Campus tower was a difficult and sad decision to make.  Trustee Miller made a motion, which was seconded by Trustee Earnest and passed.

The last item of new business was the recommendation given by the nominating committee.  Trustee Adair chaired the committee and announced the officer recommendations.  The committee recommends Bill Lovell as chair, Chris McNew as vice chair, and R.G. Earnest as treasure/secretary. Trustee Campbell made a motion, which was seconded by Trustee Fendley and passed.  Before Chair Evan’s passed the gavel he recognized and thanked Trustee’s Adair and Campbell for their years of service and presented them with plaques.  Dr. Esters thanked Chair Evan’s for serving as board chair in 2018 and gave him a plaque as well. 


Board Comments:

There being no further business Trustee Evans passed the gavel to Trustee Lovell and Chair Lovell requested a motion to adjourn. Trustee Evans made a motion, which was seconded by Trustee Miller and passed. The meeting adjourned at 4:25 p.m.