December 2020 Meeting Minutes

December 2020 Meeting Minutes

Board of Trustees

10 December 2020

The North Arkansas College Board of Trustees met in regular session on Thursday, 10 December 2020 in the JPH Conference Room /zoom call on the South Campus. Chair R.G. Earnest called the meeting to order at 3:02 p.m. Trustees David Evans, Chris McNew, Bill Lovell, Sarah Newman, Don Tomlinson, and Scott Miller were present.

North Arkansas College personnel attending included Richard Stipe, Scott Howie, Tavonda Brown, Rodney Arnold, Rick Massengale, Micki Somers, Brandon Cone, Linda Pledger, Pam Henry, Ricci Dillon, Savannah Rosner, Jennifer Marshall, and James White from Harrison Daily Times.

Approval of Agenda

Chair Earnest asked if there were any changes to the agenda as presented. There being none a motion was made, unanimously approved.

Regular Reports

Finance Report—Richard Stipe shared E&G and Auxiliary budget activities through November 30, 2020.

In the E&G fund, Richard Stipe stated the year-to-date total revenue was at $8,049,247 year’s budget and the expenditures ended at $5,926,990. The year-to-date total ended with a net gain of $2,122,257.  Richard stated the current Spring semester revenue is included in the totals.

Auxiliary: Revenue for the end of November total $598,607 and the Expenditures total $548,881. The net difference for the November ended with a positive balance of $49,726. Richard stated the expenditures are trending below but moving consistently to previous years.


President’s Report—Dr. Esters began his presentation welcoming the new members of Board of Trustees, Pam Henry, Debbie Johnson, and Linda Pledger. Dr. Esters thanked the Classified staff for the thank you cards sent to Board of Trustees and the Cabinet for the December employee bonus.  He preceded to give the update on the Advanced Manufacturing Building with the State Representatives tour Pace Industries and North Campus. Dr. Esters gave an overview of potential high school and non-high school growth of the new facility.  He ended the report with the current Spring semester headcount and Student semester credit hours.

Dr. Esters asked Tavonda Brown to speak about the CRM/Retention Software proposal- Target X. Tavonda explained the software is a customer relationship system. The software has many features to help with relations with students and retain the student’s enrollment. Some features include; web chat, inquiry forms, online applications, student portals, workforce development/partner management, tele counseling, advising management, Guided Pathways reporting, early alerts & action plans, student surveys, walk-in appointment queuing, unlimited mass email campaigns, unlimited text messaging, mail merge & document generation. Tavonda mentioned the software enhances the student experience by implementing a solution that enables intentional interaction effectively and efficiently throughout the student lifecycle.

Consent Agenda

The Consent Agenda included the November Regular Meeting Minutes, Certificate of Proficiency Facilities Maintenance, Technical Certificate General Technology, Technical Certificate Outdoor Power Equipment, CRM/Retention Software, and Downtown Parking Lot Sale to Jeff Crockett.  Chair Earnest asked for a motion to approve the Consent Agenda. A motion was made by Trustee Lovell, seconded by Trustee Evans, and unanimously approved.

Monitoring Report

Dr. Esters presented the Ensure quality facilities infrastructure report on behalf of Kevin Somers. Dr. Esters listed finished projects; South Campus roof replacement, art room remodel, science building HVAC upgrade completion, IT division, baseball field fence and building upgrades, all three floors of JPH repair and paint, replaced eight old HVAC units. Maintenance has completed the installation of the new vacuum system in the welding area at North campus.

New Business Agenda

The New Business Agenda included the Election of Board of Trustees Officers. Chair Earnest asked Trustee Evans to announce the referrals of officers. The recommendation of Trustee Miller to Chair, Trustee Newman as Vice Chair, and Trustee Tomlinson as Secretary of Treasurer.  Chair Earnest asked for a motion to approve the recommendation of officers.  A motion was made by Trustee Lovell, seconded by Trustee Evans, and unanimously approved.

Board Comments

Dr. Esters presented Trustees Bill Lovell, David Evans, and Sarah Jo Fendley with a plaque for their years of service. Chair R.G. Earnest received a plaque for his service as the 2019-2020 Board of Trustees Chair. Trustee Lovell commented that it has been a great to serve for two six-year terms and enjoyed the staff, administration, and faculty. Trustee Evans commented he will miss everyone. He thanked everyone for keeping a positive attitude even through the tough times. Dr. Esters stated his appreciation of the board of trustees and the great impact they will continue to have on him. Chair Earnest was recognized for his leadership to our Board of Trustees and college.

Trustee Lovell moved to adjourn the meeting. Trustee Evans seconded the motion, which was unanimously approved.