February 2020 Meeting Minutes

February 2020 Meeting Minutes

Board of Trustees

13 February 2020


The North Arkansas College Board of Trustees met in regular session on Thursday, 13 February 2020 in the Bennie Ellis Board Room on the South Campus. Chair R.G. Earnest called the meeting to order at 2:59 p.m. Trustees Kevin Cheri, Bill Lovell, David Evans, Chris McNew, Sarah Newman, Scott Miller, and Don Tomlinson were present.

North Arkansas College personnel attending included Don Sugg, Nell Bonds, Dr. Laura Berry, Mary Beth Hatch, Rick Massengale, Brittany Harris, Suzanne Buhr, Ricci Dillon, and Kim Potts.

Approval of Agenda

Chair Earnest asked if there were any changes to the agenda as presented. There being none, the agenda stood approved.

Regular Reports

Finance Report—Don Sugg shared financials through January 31 2020.

In the E&G fund, we are right at 58% of the year. The Y-T-D tuition, includes the spring semester, revenue is at 92% of budget. He highlighted we are down some with the collective student semester credit hours being down. Don stated we should finish the year about $126,000 shy of our budget, but offsetting the shortage is the expenses; budget savings, positions that have been vacant, former Durand Center, and the savings with the center campus. Those savings will exceed the shortage of $126,000 we will be shy in from tuition and revenue. We should finish the year about equal to what was budgeted.

Auxiliary: The bookstore is doing well and we are ahead of our book sales. Don reminded the board, the bookstore and activity fees have to support and are falling short of the level of expenditures. The net loss with transfers compared to last are about $2000 short. Keep in mind when looking into next year’s budget and fees.  We are currently in the process of the budget preparation and we are on target for the board approval in April.

Foundation Report- Dr. Rodney Arnold shared the net assets, as of November 30 2019, are at $7,640,625 and the revenue sits at $262,400. He discussed the Northark Challenge fundraiser coming up on February 29, 2020. This challenge will include teams with six members competing in Fishing, Sporting Clay, and Archery. The teams will then finish in a Bowling competition. The winner will receive a $1,000 reward.

The Architectural agreement with Tim A. Risley & Associates to build the campus housing in underway. He shared the current proposed footprint with the proposed 64 beds. The building will be a two story building with two bedroom options; Bedroom A will have four bedrooms and Bedroom B will have the standard two bedroom apartments. He stated the committee is looking into opportunities for the future and have the space for additional housing if the need arises. They are in the process of finalizing the proposals in financing.

President’s Report—Dr. Esters discussed the budget preparation and approval schedule. We anticipate beginning the year being $240,000 less than we had last year for various reasons; decrease in state funds and student enrollment being down. He went to state the Science building is wrapping up with the last piece of equipment being currently placed. Dr. Esters shared the new program Turf Management coming this fall semester and thanked Dr. Berry for overseeing the program.  He went to thank Equity Bank and DSI for their donations of IT equipment. The Nursing program was ranked number 3 of the top ten in state with 90 % rate on Licensure and 88% retention rate.

Dr. Esters congratulated the Northark Homecoming court with King Jonathan Stone and Queen Ariel Fowler. He acknowledged Maria Markham presented $2.1 million in state grants and scholarships.

The NSD signing day is February 20, 2020 at the north campus and he asked everyone to attend. The Northark intramural volleyball had its’ first game and the student team, Donald Bumps, won over the staff team, Saucy Servers. He reminded the board we are still working toward the Manufacturing center. We have two proposals that will go to the committee and then they will decide if we want to go toward the next step.

Dr. Esters discussed the three policies; Employee Attendance, Audio and/or video recording of BOT meetings, and the Emeritus status. The policies can be located on office 365 under Policies. Trustee Evans asked about matching our resources with the money we will have. Dr. Esters stated that we will fit the budget to the resources and is included in the budget process.

Monitoring Report

Mary Beth Hatch presented the students enrolled in the Internships program. Currently, fall 2019-spring 2020 has 46 enrolled in the program compared to spring 2018-summer 2019 that was at 33 students.  Several are paid from the Workforce grant as well as some business they pay the internship wages. Mary Beth stated the businesses that have partnered with Northark to fill interns. The students go through a pre-screen interviews to send the businesses prepared students. Some placements will obtain course credit for the internships as others are in addition to their course load. The internships are placed on the Northark job board for students to view for openings.  Mary Beth shared the grant funded events and training for the workforce development grant. For example, Manufacturing Days, Health Career Days, Be Pro Be Proud bus, FANUC, and the Teacher Workforce Academy.

Student roles and expectations of the student workforce ambassadors include coordinating and helping with recruiting events on North and South campuses, campus tours, community events, training new ambassadors for upcoming semester, and grant funded events.  She finished the presentation of the items in the works and noted the workforce grant will end June 30, 2020.

Consent Agenda

The Consent Agenda included the January Regular Meeting Minutes; Policies; Employee Attendance, Audio and/or video recording of BOT meetings, Emeritus Status, and the new position ETS Academic Advisor.  Chair Earnest asked for a motion to approve the Consent Agenda. A motion was made by Trustee Lovell, seconded by Trustee Evans, and unanimously approved.


New Business


Board Comments

Trustee Evans complimented the Science Building savings on the gas and electric costs with the new equipment.

Trustee Lovell moved to adjourn the meeting. Trustee Tomlinson seconded the motion, which was unanimously approved.