July 2018 Special Meeting Minutes

July 2018 Special Meeting Minutes

Board of Trustees Special Meeting Minutes

July 31, 2018

The Northark Board of Trustees met in Special Session Tuesday, July 31, 2018 in the Bennie Ellis Board Room on the South Campus.  Chair David Evans called the meeting to order at 7:30 a.m. Trustees Jane Adair, Scott Miller, David Evans, R.G. Earnest, Chris McNew, and Bill Lovell were present. Trustees Sarah Jo Fendley, Kirk Campbell, and Don Tomlinson were absent.

Northark personnel attending included Don Sugg, and Trish Villines. 


Approval of Agenda: Chair Evans asked if there were any changes to the agenda. There being none, the agenda stood approved.


New Business:

Approve Contract Change Order for South Campus Library Window Repair with Remediation: Due to the interconnected contracted work and the limited timeframe involved, utilizing this additional Change Order approach is the most expedient with completing the project in a timely manner.  Accordingly, the Physical Plant Director and the Vice President of Finance & Administration propose that all work including the original window replacement contract ($83,900.00), the work of Change Order #1 ($19,400.00) and the work of Change Order #2 ($233,633.91) be approved and contracted with L.E. Davis Construction for a combined total of $336,933.91.

It also should be noted, that some repair and work modification will be required to address a flashing problem with the external rain gutters and upper wall seal and to address a further issue with the buildings external wall base seal.  Actual cost has not been determined yet but is not expected to exceed $20,000.  Accordingly, this will be addressed with Change Order #3 and should not require special Board of Trustee action.  Don discussed possible sources of College and Foundation funds that could be available to help fund the projects. 

Chair Evans made a request to approve the new business. Trustee Lovell made a motion, which was seconded by Trustee Earnest and passed.

Board Comments:

There being no further business, Chair Evans requested a motion to adjourn. Trustee Lovell made a motion, which was seconded by Trustee Earnest and passed. The meeting adjourned at 7:50 a.m.