June 2017 Meeting Minutes

Board of Trustees Meeting Minutes

June 8, 2017


The Northark Board of Trustees met in regular session Thursday, June 8, 2017 in the Bennie Ellis Board Room on the South Campus.  Chair Jane Adair called the meeting to order at 3 p.m. Trustees Scott Miller, David Evans, Don Tomlinson, Sara Jo Fendley, R.G. Earnest, Kirk Campbell, Chris McNew and Bill Lovell and were present.

Northark personnel attending included Dr. Randy Esters, Dr. Donna Wood, Don Sugg, Dr. Rodney Arnold, Tavonda Brown, Ricci Dillon, Cindy Mayo, Nell Bonds, Colleen Wilson, Micki Somers, Scott Howie, Dr. Laura Berry, and Trish Villines. Bennett Horne represented the Harrison Daily Times. Stephanie Jean Hankins was in attendance.


Approval of Agenda: Chair Adair asked requested a motion to approve the agenda with the addition of an Executive Session before the Consent Agenda. Trustee Lovell made a motion to approve the agenda which was seconded by Trustee Fendley and passed unanimously.


Regular Reports:

Finance Report:  Don Sugg provided the finance report, which indicated the potential for an approximate $396k gain. He stated that there were multiple factors that could lead to a more than $100k shift up or down in the projections for the year-end gain. There was discussion about the tuition categories and the variances in revenue collected in the tuition categories compared to last year. It was noted that the athletics department and bookstore staff have been monitoring expenses closely and the Auxiliary budget may experience a minimal year-end gain.


President’s Report: Dr. Esters asked Stephanie Jean Hankins to share her story about her experience at Northark. Ms. Hankins discussed that Northark provided opportunities for her to improve her life and circumstances. Dr. Esters reported recent campus activities including basketball camps, involvement in Crawdad Days, and the Summer Movie Series. He discussed the AR Future Grant opportunity for students in high-demand fields. He reviewed the Institutional Policies – Technology Acceptable Use Policy & Wireless Access Policy.


Executive Session: Chair Adair requested a motion to move into Executive Session to discuss personnel. The motion was made by Trustee Lovell, seconded by Trustee Campbell, and passed unanimously. The Trustees met in Executive Session. Chair Adair requested a motion to reconvene in Regular Session. A motion was made by Trustee Lovell, seconded by Trustee Fendley and passed unanimously.


Approval of Consent Agenda: Chair Adair requested a motion to approve the Consent Agenda, which included the May Regular Meeting Minutes, the Institutional Policies – Technology Acceptable Use Policy & Wireless Access Policy, Rebecca Martin as the Career Pathways Director, Michelle Buchanan as the Agriculture replacement faculty, Susanne Woods as the Director of Radiology Technology Program, the Board Travel Expense Resolution 2017-2018, and FY2017-2018 Contract Renewals. A motion was made by Trustee Campbell, seconded by Trustee Earnest and passed unanimously.


New Business:

Pavement Rehabilitation Contract Award: Don Sugg summarized the recommendation that the Pavement Rehabilitation Project contract be awarded to L.E. Davis Construction for the negotiated bid amount of $385,000.00.  It is further proposed that funding for this projects be comprised of the $210,434 approved in the 2017-2018 Capital Budget and $174,566 from the Parking Lot and Roadway Reserve. Trustee Miller made a motion to approve the proposal as presented. Trustee Campbell seconded the motion and the motion passed unanimously.


Conditional Merit Bonus Award: Dr. Esters discussed that state agencies were granted the opportunity to award Merit Lump Sum payments for FY2016-2017. He noted that the College would like to award the bonuses of up to 1% of salary for all full-time employees contingent on a year-end gain of $355,000. The conditional level will cover the requested Merit bonuses (approximately $83,121), allow for the original net operating gain of $37,892 projected in the FY2016-2017 Budget, provide for the restoration of a reserve for the prior year GIF state funding that was discontinued and exempt the Energy Rebate funds of $135,847 received during the year that need to be reserved for potential utility cost increases. Trustee McNew made a motion to approved the contingent merit bonuses as presented. The motion was seconded by Trustee Evans. The motion passed with eight votes in favor of the proposal and one opposed.


Board Comments:

There being no further business, Chair Adair requested a motion to adjourn. Trustee Earnest made a motion, which was seconded by Trustee Miller, and passed. The meeting adjourned at 5:00 p.m.

Chair Adair                                                                             Submitted by: Trish Villines