June 2018 Special Meeting Minutes

June 2018 Special Meeting Minutes

Board of Trustees Special Meeting Minutes

June 19, 2018


The Northark Board of Trustees met in Special Session Tuesday, June 19, 2018 in the Bennie Ellis Board Room on the South Campus.  Chair David Evans called the meeting to order at 7:30 a.m. Trustees Scott Miller, Don Tomlinson, R.G. Earnest, Chris McNew, and Bill Lovell were present. Trustee Sarah Jo Fendley, Trustee Jane Adair, and Trustee Kirk Campbell were absent.

Northark personnel attending included Dr. Randy Esters, Dr. Rodney Arnold, Don Sugg, and Trish Villines. James White represented the Harrison Daily Times.


Approval of Agenda: Chair Evans asked if there were any changes to the agenda. There being none, the agenda stood approved.


New Business:


Approve Contract Award for South Campus Library Paint & Computer Lab Project:  The mission of the federal Title III Grant awarded to North Arkansas College is to increase student success through systems and support.  To help achieve this goal, certain refurbishments and modifications of the South Campus Library are planned which will, in effect, convert the facility into a total Learning Resource Center. 


As part of the facility conversion, plans call for removing the existing vinyl wall covering, refinishing the sheetrock and then painting the entire inside area.  Additionally, a computer room with frosted glass walls is to be added within the current large open area see attached layout.  The Title III Grant has funding totaling $120,000 for this project.


Project specifications were developed and formal Invitations for Bids (IFB) were issued on May 24, 2018. The IFBs were also published in the local Harrison Daily Times and the statewide Arkansas Democrat Gazette.  When bids were opened on June 14, there were two responses.  These were:

  1. E. Davis Construction    $189,770

         Butch May Contracting, Inc.       $131,900


As this project is an integral component of the grant and its mission, the work needs to proceed.  Accordingly, the Physical Plant Director and the Vice President of Finance & Administration propose the low bid be accepted and the contract be awarded to Butch May Contracting, Inc. for $131,900.


It is further proposed that funding for this project be comprised of the $120,000 from the Title III Grant and the balance of $11,900 be funded from capital reserves, expected to be more than adequate from FY2017-2018 operational net gains.


Trustee Miller motioned to approve the contract award for south campus library paint and computer lab project. Trustee Earnest seconded the motion, which passed unanimously.


Board Comments:

There being no further business, Chair Evans requested a motion to adjourn. Trustee Lovell made a motion, which was seconded by Trustee Tomlinson and passed. The meeting adjourned at 7:45 a.m.

Chair Evans                                                            Submitted by Kristin Griffin