June 2021 Special Meeting Minutes

June 2021 Special Meeting Minutes

Board of Trustees Special Called Meeting

16 June 2021

The North Arkansas College Board of Trustees met in Special Session on Wednesday, June 16, 2021 in the JPH Conference Center on the South Campus. Chair Scott Miller called the meeting to order at 2:00 p.m.  Trustees Kevin Cheri, Don Tomlinson, R.G. Earnest, Debbie Johnson, Linda Pledger, Pam Henry, Chris McNew, Kevin Cheri, and Sarah Newman were present.

North Arkansas College personnel attending included Micki Somers, Dr. Rodney Arnold, Richard Stipe, Tavonda Brown, Don Sugg, Melissa Bray, Nell Bonds, Valerie Martin, Sarah Bing, Jennifer Haddock, Jessica Butterfield, Scott Howie, Rebeca Martin, Patti Straub, and guest, and James White of the Harrison Daily Times.  

Approval of Agenda

Chair Miller asked if all were in favor of the agenda. All members agreed and passed unanimously.

Don Sugg updated the group on the visit to the Arkansas State Legislative ALC-PEER hearing in Little Rock. He stated the three-million-dollar request from the restricted reserve fund was one of fifteen items, totaling $65 million. The three- million-dollar request is in efforts for the Center of Robotics and Manufacturing Innovation building.  Most of the discussion was about the CARES and American Rescue Plan funding items. When it came to the restricted reserve funds, there was a motion to recommend the approval to all fifteen items subject to change in another subcommittee meeting on Thursday, June 16, 2021. Chair Scott Miller, Craig Campbell, Don Sugg met with the Performance Evaluation and Expenditures Sub- committee. As part of the agenda, the Governor had requested $35 million as a supplement funding for K-12 and their insurance program, but was earmarked fiscal year 2022, but the legislative in general requested it be slanted to fiscal year 2021. Legislative conditioned our approval recommendation to the full council on Friday, June 17th in condition that the Governor change the transfer request to fiscal year 2021 instead of the proposed fiscal year 2022.  Don thanked the support and lobbying effort of Senator Scott Flippo, Representative Jack Fortner, Senator Breanne Davis, Representative Ron McNair and Representative Keith Slape, Mike Preston and appreciated Chamber CEO Bob Largent for support.

 

New Business

Land Purchase-Authorization to Sign Offer & Acceptance and to Sign closing documents for purchase on behalf to the Board of Trustees

Don Sugg presented to the board an overview of the land purchase, beginning with an area view of the land. He stated the description: property containing + 6.19 acres and a house is for sale. The property, identified as 404 South Main Street, Harrison, AR, adjoins the South Campus on the north side and extends all the way to Highway 62-65 Business. The subject property also adjoins the west side of the Northark Foundation property where the Student Housing Project is planned. The property was appraised for $325,000 using the Sales Comparison Approach. The property is currently owned by Madris, LLC.

Through discussions with one of the owner Managers, a preliminary, conditional College offer of

$295,000 plus paying all Closing Costs was explored and, after checking with the other owners, the Manager reported that the offer would be acceptable. The Manager also reported that sale to the College had been exempted from any Realtor Property Listing Agreement. Don said the land purchase is ideal for future expansion for classrooms, other college operations, or possible housing. Chair Miller asked, “what was the financial impact on the college?” Richard Stipe said it essentially is one exchange for another. The college has unrestricted cash funds that this can be listed as an asset.

The proposal is for the Board of Trustees authorize Donald Sugg, Interim President, to sign all sale closing documents on behalf of North Arkansas College.

Chair Miller requested motion to approve Land Purchase-Authorization to Sign Offer & Acceptance and to Sign closing documents for purchase on behalf to the Board of Trustees.

Trustee Johnson made a motion to approve, which was seconded by Trustee Earnest and passed unanimously.

 

Replacement Position: Physical Science Instructor

Don Sugg stated the Spring semester Physical Science instructor left his position, leaving a vacancy. The recommendation of Dr. Leslie Keiser was presented to replace the Physical Science Instructor position. The search committee was very pleased with Dr. Keiser and will be a good addition to North Arkansas College.  

Chair Miller requested a motion to approve the Replacement Position: Physical Science Instructor. Trustee Newman made a motion to approve, which was seconded by Trustee Pledger and passed unanimously.

Selection of candidates for first round interviews in the President’s position

Chair Scott Miller asked R.G. Earnest to give an update of the progress of the President’s position.

 R.G. Earnest said the search advisory committee has done their initial evaluations and have uploaded the combined candidate matrix in the shared folder. The committee met June 7th and entered all documents on a shared file with the next step requesting the board to review all candidate applications and determine recommendations. At this point, the committee have given recommendations. Trustee Earnest proposed to ask Chair Miller to meet either in Executive Session or move forward with the recommendations.

Chair Miller opened the floor for feedback from the board members.

 

Executive Session: Chair Miller requested a motion to meet in Executive Session, which was made by Trustee Henry, seconded by Trustee Pledger, and passed. Trustee Pledger made a motion to reconvene in regular session, which was seconded by Trustee Tomlinson, and passed. Chair Miller noted that no action was taken.

Chair Miller stated the following names to consider advancing to the first round of interviews for the President’s position:

Dr. Cynthia Griffith

Dr. Jeff Jochems

Dr. Ted Lewis

Dr. Rick Massengale

Dr. Tanjula Petty

Dr. Randy Smith

Dr.  Mark Walker

Dr. Scott McKay

 

Chair Miller requested a motion to approve the recommendations for the first round of interviews.

Trustee Johnson made a motion to approve, which was seconded by Trustee Henry and passed unanimously.

 

Board Comments: There being no further business, Chair Scott Miller requested a motion to adjourn, which was made by Trustee Newman, seconded by Trustee Earnest, and carried.

Board of Trustees Special Called Meeting

29 June 2021

The North Arkansas College Board of Trustees met in Special Session on Tuesday, 29 June 2021, in the JPH Conference Center on the South Campus. Chair Scott Miller called the meeting to order at 2:30 p.m. Trustees Kevin Cheri, Don Tomlinson, R.G. Earnest, Linda Pledger, Pam Henry, Kevin Cheri, and Sarah Newman were present.

North Arkansas College personnel attending included Micki Somers, Dr. Rodney Arnold, Richard Stipe, Sharla Hellen, Cherie Conner, Jennifer Haddock, Don Sugg, Davina Hefley, Dr. Laura Berry, Rebecca Martin, Jessica Butterfield, Dr. Josephine Kershaw, Sarah Bing, Melissa Bray, Scott Howie, and Dr. Rick Massengale

Approval of Agenda

Chair Miller requested a motion to approve the agenda. Trustee Tomlinson made a motion to approve the agenda, which was seconded by Trustee Cheri and passed unanimously. 

Executive Session: Chair Miller discussed that the primary reason for the meeting, to discuss personnel matter. Chair Miller requested a motion to meet in Executive Session, which was made by Trustee Newman, seconded by Trustee Earnest, and passed. Trustee Earnest made a motion to reconvene in regular session, which was seconded by Trustee Cheri, and passed. Chair Miller noted that no action was taken.

New Business: Selection of Candidates for Second round on-campus interviews for the President’s Position.

Trustee Tomlinson made a recommendation of Dr. Ted Lewis, Dr. Rick Massengale, and Dr. Jeff Jochems for the second round on- campus interviews. The motion was seconded by Trustee Earnest and passed.

President Position Update: Selection Process Moving Forward

Kris Greening, HR Director, updated the board with the selection process moving forward. Kris briefed the board members of questions that are appropriate and inappropriate to ask candidates.

Chair Miller asked if there should be two different interviews between the Search Advisory Committee and the Board of Trustees. There was a discussion about on number of interviews for each candidate. Trustee Earnest commented that the meeting will be an open session then when an interview is being conducted, it can be done in executive session. It was recommended to have one formal interview by the Board of Trustees. Micki Somers will have an online feedback form for comments during each candidates’ day on campus. The on-campus interviews will take place July 6-8, 2021.

Board Comments: There being no further business, Chair Scott Miller requested a motion to adjourn, which was made by Trustee Newman, seconded by Trustee Cheri, and carried.