March 2020 Meeting Minutes

March 2020 Meeting Minutes

Board of Trustees

12 March 2020

The North Arkansas College Board of Trustees met in regular session on Thursday, 12, March 2020 in the Bennie Ellis Board Room on the South Campus. Chair R.G. Earnest called the meeting to order at 2:57 p.m. Trustees Kevin Cheri, Bill Lovell, David Evans, Chris McNew, Sarah Newman, Scott Miller, and Don Tomlinson were present.

North Arkansas College personnel attending included Don Sugg, Nell Bonds, Dr. Laura Berry, Mary Beth Hatch, Rick Massengale, Brittany Harris, Suzanne Buhr, Ricci Dillon, and Kim Potts.

Approval of Agenda

Chair Earnest asked if there were any changes to the agenda as presented. There being none, the agenda stood approved.

Regular Reports

Finance Report—Don Sugg shared financials through February 29, 2020.

In the E&G fund, we are right at 67% of the year.  The revenue is holding the same as last month, with no enrollment changes in February. State revenue is holding. Expenditures are holding very well and Operating budget is up a little. Bottom line we are at $ 1,379.528, about the same this time last year. Stated we are looking positive for the year. Trend line in revenue with the components holding the same.   

Auxiliary: Stated it is holding its own but still some concern. Don stated our cost of sales is trending very close compared to last year.  We still have some transfers coming in summer one enrollment and college/supplies sales. Pointed out $70 000 gain compared to last year’s $101,000. We have challenges in the auxiliary fund and have been looking into the budgets.  Trustee Cheri asked “If not having the rental book program effects the number?”  Don stated with rentals, purchase and re-sale could help student long term. E-commerce books, non- print books are a competition with those who provide those options. We are changing the fees to make up the shift in book sales. Trustee Evans asked “Do other colleges have Athletics in the Auxiliary fund?” Don stated that all have it in the auxiliary fund with the exception of one program in the state, their donations and gates support their activities. Others have an athletic fee but these funds can only be used on athletic department with activity fees there is more opportunity for funds to go toward student activities. Trend line in revenue is holding the “pattern”.  


President’s Report—Dr. Esters mention the Northark Career Fair that took place Thursday, March 12th with 47 vendors and getting students to visit different employers and pleased to have the help from our community . Our health career days and stated it was very interactive and had a lot of hand on activities. to give the a “real experience”. Dr. Esters thanked Mary Beth Hatch and Dr. Kershaw for their help. Congratulated the very deserving Jerry Thomason and Jerry Mitchell for being inducted in the Dorm Saylors Hall of Fame. Dr. Esters mentioned how grateful we were to have author and speaker, Dr. Terrence Roberts for speaking to our community and students. Trustee Cheri stated he did a great message and very well received and the opportunity to hear him speak. He was disappointed on the lack of the minority that was not present. Dr. Esters mentioned is was one of the largest events we have had in the LRC.

We had our first hosting of the Harrison Chamber of Commerce’s Elected Leadership Coffee this month. We have two more in the future. This month’s was with the Mayor’s office and city official division. Dr. Esters discussed the Workforce and Career Education board. The State decided the technical programs needed some monitoring, putting four to five people in the industry along with few from the State department. They evaluate every program from the Industries view. North Arkansas College Technical programs; Machining and HVAC s ranked number one.  The National CTE signing day with 45 area high school  students signing letters of intent to continue their education in technical programs at North Arkansas College.

We have our new Agriculture mobile hydroponic trailer is now out by the green house area. It will be visiting area schools for view. The Lady Pioneers made the National tournament but with the unfortunate COVID-19, the tournament is postponed until April.  Dr. Esters discussed the COVID-19 virus. Marketing department has printed out several papers with the facts on COVID-19 and how to prevent it. We have switched to bleach based products to clean. We are in constant communication with our Health officials and want to stay ahead. Northark’s classes are moving classes to on-line to help students continue with their academics. Trustee Evans asked about “face-to- face classes going to be on-line”? Esters stated “yes, Northark’s classes are moving toward on-line classes.” Technical programs will be as much on-line as possible to slow the face-to- face interactions. We are going to follow our health provider’s advice. The Governor declared the Health emergency and stated there will be no state sponsored out of state travel with the exception for education. Northark has implemented that all travel must be approved through the President of the college.  

Dr. Esters discussed the temporary attendance policy is essentially a student/ employee has a fever , they must be fever free from 24 hours before coming back to the campus with the exception to those on FMLA. Dr. Esters then discussed the second policy; Educational Raise policy. Kris Greening gave a brief statement of the change. An Educational Raise had only applied to only un-classified staff, but now has been approved through legislature to add classified staff to receive the award.

Monitoring Report

Sarah Bing presented monitoring report; Enhance high school student opportunities.

Ms. Bing pointed out the gateway course completions for concurrent students. The 18/19 academic is was at 91.6. % compared all Northark students at 71.7% with a 70% target reached.  Course success rates for the same academic year are at 84.4% compared to all Northark students at 80.1%, reaching at 80% target. The percentage of NTC students who have complete credentials were at 53% for the 18/19 academic year. In correlation, credit hours are moving upwards. Trustee Evans asked “how many high schools do you receive students from?”  It is our six county school districts.  We have an increase of high schools adding concurrent opportunities with Northark.


Recent improvements are as follows: Participation in parent/teacher conference night at HHS providing information sessions, National Alliance of Concurrent Enrollment Partnerships, Huntsville High school offer English Comp 1 and II beginning in Fall 2019, Online Concurrent form replaced paper form, and participation in CAPS conferences at Berryville High school.

Planned Improvements: ACT 456 implementation, NTC Signing Day Ceremony, Growth in NTC classes at the CCC, and Huntsville Technical Center partnership with CTE facilities.

Consent Agenda

The Consent Agenda included the February Regular Meeting Minutes; Policies; Educational Raise, COVID-19, and replacement positions Prevention Resource Center Grant Coordinator and Success-Grant Project Coordinator.   Chair Earnest asked for a motion to approve the Consent Agenda. A motion was made by Trustee Tomlinson, seconded by Trustee Evans, and unanimously approved.


New Business

Appointment of Presidential Evaluation Committee: Chair Earnest appointed Trustees; McNew, Tomlinson, Cheri, and Evans to chair the committee.

Appointment of the Commencement Award Committee: Chair Earnest appointed Trustees; Newman, Fendley, and Lovell to chair the committee. 

Board Comments: Trustee Newman thanked everyone for their hard work.


Next Board meeting will be April, 09, 2020.

Trustee Lovell moved to adjourn the meeting. Trustee Newman seconded the motion, which was unanimously approved.