November 2016 Meeting Minutes

Board of Trustees Meeting Minutes

November 10, 2016


The Northark Board of Trustees met in regular session Thursday, November 10, 2016 in the Bennie Ellis Board Room on the South Campus. Chair Scott Miller called the meeting to order at 3 p.m. Trustees Jane Adair, David Evans, Bill Lovell, Matt Miller, Kirk Campbell, Jim Milum, and Dr. Marcus Jones were present.  Trustee Sara Jo Fendley was absent.

Northark personnel attending included Dr. Randy Esters, Dr. Donna Wood, Don Sugg, Dr. Rodney Arnold, Tavonda Brown, Katie Vaughn, Cindy Mayo, Micki Somers, Kris Greening, Laura Berry, Jennifair Ditmanson, Charla Jennings, Chad Hathaway, David Zirkle, Carla Jacobs, Nell Bonds, Trish Villines, and Rick Williams.  Chair Miller recognized new elected board member R.G. Earnest who was in attendance. Russell Larimore was also in attendance. David Holsted and Lee Dunlap represented the Harrison Daily Times.

Approval of Agenda: Chair Scott Miller requested approval of the agenda, which passed unanimously.

Regular Reports:

Finance Report:  Don Sugg provided the finance report which indicated that total E&G revenue trending at potentially 9% over the planned budget. The additional revenue was primarily attributed to a combination of a slight increase in the state Educational Excellence Trust Fund income, the increase in student semester credit hours, and an increase in the Pepsi Cola contract. He reviewed E&G expenses trending at approximately 32.4% of planned budget. He reviewed Auxiliary revenue and expenses compared to FY2015-2016.

President’s Report:  Dr. Esters reviewed various College activities including the first Boofest Family night, outcomes from meeting with students, Fall on the Farm, the donation of a die cast machine, participation in the O.U.R. Career & Technical Education Summit, and the Best Robotics competition. He reported that Northark was recently ranked #3 in EMS & Paramedic and #14 in Radiology Technician programs by the Community for Accredited Online Schools. He also provided an update on the next steps in the Policy Revision project.

Approval of Consent Agenda: Chair Scott Miller requested a motion to approve the Consent Agenda, which included the October meeting minutes and the recommendation of Harry Cikanek as the replacement Truck Driving Instructor/program manager. Trustee Lovell made a motion to approve the Consent Agenda as present, which was seconded by Trustee Campbell and passed unanimously.

Monitoring Reports:

Don Sugg provided reports related to Ends 6: Affordability which included Fund Balance, Expenditures per FTE, Tuition & Fees, Program Grants & Awards, and General Improvement Funds.

Fund Balance: Northark has consistently experienced growth in the actual fund balance since 2011 and reached an all-time high in 2015-2016; however, the impact of GASB68 was also illustrated which indicated a negative balance. It was discussed that the GASB68 is the result of an accounting requirement and not considered an “actual” expense.

Expenditures per FTE: Expenditures per FTE were reviewed and have consistently trended upward—which is considered unfavorable—since 2011. Expenses per FTE in each categorical area were reviewed. It was noted that the comparative data could be skewed because institutions do not consistently report expenses in the same areas.  There was discussion that without standardized reporting the validity of the results is unclear.

Tuition & Fees: The in-district, in-state, and out-of-state tuition and mandatory fees were reviewed and compared to the average of the 22-two-year colleges.  Northark in-district and in-state tuition and fees have been consistently lower than the average; while the out-of-state rates have been slightly above the average the last two years. Northark ranks the second lowest in-district, the sixth lowest in-state, and 11th out-of-state.

Program Grants & Awards: Northark has consistently received approximately $3.5 million in annual grant funds. Grants for internship opportunities, a cybersecurity program, and simulation equipment were submitted and the College is waiting for notification of funding.

General Improvement Funds: General Improvement funds have been limited over the last two biennium cycles; however, Northark has been successful in receiving some funds each cycle. It was noted that Northark received $50,000 in the 2015 – 2017 cycle, while some institutions received nothing.

New Business:

Appointment of Nominating Committee: Chair Miller appointed Trustees Matt Miller, Marcus Jones to the nominating committee for 2017 board officers, with Jim Milum serving as chair. It was noted that the nominating committee will recommend officers at the December meeting.

Board Comments:

There being no further business, Chair Scott Miller requested a motion to adjourn, which was made by Trustee Milum, seconded by Trustee Cambpell, and carried. The meeting adjourned at 3:40 p.m.

Chair Miller                                                                                      Submitted by Trish Villines