November 2017 minutes

Board of Trustees Meeting Minutes

November 9, 2017

The Northark Board of Trustees met in regular session Thursday, November 9, 2017 in the Bennie Ellis Board Room on the South Campus.  Chair Jane Adair called the meeting to order at 3 p.m. Trustees Scott Miller, David Evans, Kirk Campbell, Chris McNew, Don Tomlinson, and Bill Lovell were present. Trustees R.G. Earnest and Sarah Jo Fendley were absent.

Northark personnel attending included Dr. Randy Esters, Dr. Rodney Arnold, Tavonda Brown, Don Sugg, Kris Greening, Melissa Bray, Joe Berry, Rebecca Hampton, Nell Bonds, Ricci Dillon, and Trish Villines. Dr. Ross Halsted a former student was in attendance. Russell Larimore was also present.

Approval of Agenda: Chair Adair asked if there were any changes to the agenda. Trustee Lovell made a motion to add an Executive Session after New Business to discuss personnel. The motion was seconded by Trustee Evans and passed unanimously.


Regular Reports:

Finance Report:  Don Sugg reported year-to-date revenue and expenses through October 31, 2017 compared to the previous year. Total revenue appeared to be slightly higher than FY2016-2017 from increased tuition. State revenue is expected to remain the same.  The general expense category of the operating budget was slightly elevated and Sugg noted that was simply seasonal timing of payments rather than a trend or indicator.  College expenditures were slightly below previous year to date levels.  Book Sales in the Auxiliary Fund are experiencing a 3% increase compared to last year. Sugg stated overall Auxiliary Revenue was down $6,400 from last year.  However, there were increases in fuel cards.   Overall Auxiliary expenditures decreased $40,000, bringing actual year to date expenses to 46.8% of the budget and to 94.5% of the level at this time last year.  The College is anticipating a $39K positive balance compared to a negative $8,600 amount this time last year.


President’s Report: Dr. Esters discussed recent rankings for Northark. The College was recently noted the 29th most affordable online degree in the nation and that LPN program was ranked as 4th best in Arkansas. He discussed various recent College events including Boofest, Trick or Treat, the Men of Distinction Luncheon, and other efforts by Northark faculty and staff. He discussed the upcoming Northark Day of Service, Homecoming activities, and the PBL sponsored Escape Room. He reviewed enrollment data from November 9, 2017 compared to enrollment data from November 9, 2016 which reflected a slight decrease in both headcount and student semester credit hours. He reviewed the policies proposed for approval and reminded the Board of the revised Monitoring Reports schedule. He noted that the December Monitoring Reports would cover facilities.


Approval of Consent Agenda: Chair Adair requested a motion to approve the Consent Agenda. The Consent Agenda included:

the October Regular Meeting minutes, the Academic Policies – Appointment Periods & Compensation; Class Attendance; Academic Authority of the Faculty; Classification of Students;  Degree Requirements; Faculty Evaluation. Additionally, the Consent Agenda included Curriculum Modifications as approved by the Curriculum Committee:

Certificates of Proficiency

  • Certificate of Proficiency - Building Performance Analyst: Modification degree plan by removing Pre-Requisite Reading, HVAC 1102, HVAC 1101, HVAC 2202; add or, CT 1223, CT 1233, TECH 1003, TECH 1102.                
  • Certificate of Proficiency - Construction Technology: Modification to degree plan credit hours to 15; removing CT 1206 or CT 1223 and CT 1233 and Pre-Requisite Reading; add CT 1223, CT 1233, and TECH 1102
  • Certificate of Proficiency - GMAW Technology: Modification to degree plan credit hours to 13; removing ET 1001; adding TECH 1003.
  • Certificate of Proficiency - SMAW Technology: Modification to degree plan credit hours to 12; removing ET 1001 and Pre-Requisite Reading; add TECH 1003.
  • Certificate of Proficiency - Workforce Technology: Modification to degree plan remove ET 1001 and ET 1002 or ET 1134 or MAT 1123 or higher; add TECH 1003
  • Certificate of Proficiency - Phlebotomy Certificate Program: Modification to degree plan change ALDH 1014 from Basic Phlebotomy to Phlebotomy; remove ALDH 2103 Advanced Phlebotomy; add ALDH 1042 or 1043 Medical Terminology; change credit hours from 16 to 16 or 17

Technical Certificate     

  • Technical Certificate - Construction Technology: Modification to degree plan removing CT 1206 or CT 1223 and CT 1233, CT 1306 or CT 1323 and CT 1333, and TECH 1102, remove Pre-Requisite Reading; add CT 1223, CT 1233, TECH 1102, CT 1323, CT 1333, CT 1803

Associate of Applied Science     

  • Associate of Applied Science - Medical Laboratory Technology: Remove CIS 1103, CHEM 1214 or CHEM 1415 or CHEM 1425, PSYC 2003 or SOC 2013 or Higher Level Social & Behavioral Science, ALDH 1013, BIOL 1434 or BIOL 2214 and BIOL 2224, MLT 1203, MLT 1212. Add ALDH 1014; move MLT 1003; change credit hours from 69 to 65.

Lastly, the Consent Agenda included acceptance of the Financial Audit Report for June 30, 2016 and the corresponding actions initiated by the College. The action plan/items to address the noted finding included:

  • the loss will be recovered from the State/College Fidelity Bond
  • Existing College procedures and guidelines concerning the proper handling of cash receipts were reiterated to all college personnel and
  • Formalized with an official College policy adopted by the Board of Trustees, on October 13, 2016
  • Systematic periodic reminders will be issued and actual reviews will be conducted by Northark Finance & Administration to ensure proper procedure compliance.


Trustee Lovell made a motion to approve the Consent Agenda as presented, which was seconded by Trustee Campbell and passed unanimously.


Monitoring Reports: Don Sugg presented the Financial Monitoring reports that align with ENDS 6: Affordability. The reports included: Fund Balance, Expenditures per FTE, Tuition & Fees, and Program Grants and Awards. He discussed recent and planned improvements related to each report that will continue to ensure Northark’s affordability.


New Business:

Architectural Firm Selection:  Don Sugg briefly discussed the review process for the Architectural Firm Selection. He stated that the Architectural Firm Review Committee, the President’s Cabinet, and the President unanimously recommends Jackson Brown Palculict Architects to serve Northark for any upcoming capital projects and renovations and for any “on-call” design services. Trustee Miller made a motion to approve the selection of the Architectural Firm as presented. The motion was seconded by Trustee NcNew and passed unanimously.

Appointment of the Nominating Committee: Chair Adair discussed that as Chair she was responsible for appointing a nominating Committee for 2018 Board Officers. She selected Trustee Scott Miller as Committee Chair and Trustees Fendley and Campbell to make a recommendation at the December Board meeting.

Executive Session: Trustee Lovell made a motion to move into Executive Session, which was seconded by Trustee Evans and passed unanimously. The Trustees met in Executive Session. Trustee Lovell made a motion to reconvene in Regular Session, which was seconded by Trustee Miller and passed unanimously. Chair Adair stated that no action was taken.

Board Comments:

There being no further business, Chair Adair requested a motion to adjourn. Trustee Miller made a motion, which was seconded by Trustee Evans and passed. The meeting adjourned at 4:05 p.m.

Chair Adair                                                                           Submitted By: Trish Villines