October 2018 Meeting Minutes

October 2018 Meeting Minutes

Board of Trustees Meeting Minutes

October 11, 2018

The Northark Board of Trustees met in regular session Thursday, October 11, 2018 at the Weldon Stevenson Student Center on the North Campus.  Chair David Evans called the meeting to order at 3 p.m. Trustees Don Tomlinson, Scott Miller, R.G. Earnest, Sara Jo Fendley, and Bill Lovell were present.  Trustees Chris McNew, Kirk Campbell, and Jane Adair were absent.

Northark personnel attending included Dr. Randy Esters, Dr. Rodney Arnold, Kristin Griffin, Julia Angel, Nell Bonds, Don Sugg, Dr. Donna Wood, Micki Somers, Sara Bing, Brandon Cone, Haley Markle, Brandy Gatlin, Melissa Bray, Ricci Dillion, Paul Edmondson, David Zirkle Schan Weisman, and Trish Villines.  Community members Kevin Cherie and Sarah Newman were also present.  In addition, James White from the Harrison Daily Times attended.


Approval of Agenda: Chair Evans asked if there were any changes to the agenda. There being none, the agenda stood approved.


Regular Reports:


Foundation Report: Dr. Arnold gave an update on the Foundation.  He reported that the Foundation’s new assets are up $400,000 from 2017.  The honorary chairs for the FY18/19 annual fund drive were selected from area businesses to coincide with this year’s theme of workforce development.  Discussion over campus housing continue between Northark and Bluffstone.  Progress is taking place and details of the contracts are being ironed out.  In the last quarter, the Foundation sponsored the Economic Update Breakfast, the Golf Tournament, and the Summer Movie Series. All events were successful in engaging the community. An additional upcoming event is the JPH Lecture series where the College will welcome Elizabeth Smart. Dr. Arnold has received an enormous amount of feedback and anticipates this to be a well attended event.


Finance Report:  Don Sugg reported revenue and expenses through September 30, 2018 compared to the previous year.  In the E & G fund revenue is up to 26.4% while operating expenses are showing a slight increase of 41.1% compared to 39.9% this time last year.  The auxiliary budget is down about $50,000 in book sales and approximately $118,000 on the purchased books for resale. Book rentals are showing an increase over 2017. Auxiliary is at a projected net gain of $59,000 opposed to a projected loss at the same time last year.  Don spoke to the board about the life cycle of a book purchased for rent as further explanation of the financials.  Book rentals are based on a 6 cycle rental anticipation. The cost of the book is marked up 26% from its original wholesale price to equate to the sales price for students.  The rental program then rents that book at 50% of its sales price.  The current rental revenue to date is $37,182.  This was generated from 33 book rentals.  This amount has saved students $22,000.  Moving forward Don and his team have designed an allowance that will be planned for during the budgeting season to account for the depreciation of the books that have been purchased and will be able to adjust the losses accordingly.


President’s Report: Dr. Esters reported on the spike in enrollment numbers in both technical center programs and at the Carroll County Center since last spring. Sen. Breanne Davis and Rep. Keith Slape visited campus and toured the North Campus. Dr. Esters attended the legislative workforce taskforce meeting and was invited to participate in the conversation. The Congressman took interest in Northark while attending the ribbon cutting for the Carroll County Connect 4.  Northark’s Student Government Association had a voter registration drive and increased the number of Boone County voters by 70.  There will be a Mayoral forum held on October 18 between candidates Mayor Dan Sherrill and Jerry Jackson. The College was one of 35 participants in the Arkansas Alliance of Concurrent Enrollment Partnerships conference that was attended by 2 &4 year institutions and public administrators from across the state. Poet James Dunlap read to the students from his published book and the College is preparing to host the Cave Region Review in November. The Title III grant was funded for another year.  An additional $85,100 of supplemental funding was awarded and will be used to help facilitate 6 guest speakers and an additional course in the Spring of 2019. A Flu Clinic will be held for employees and students October 16. The Northark Agri department is in full swing. They have planted strawberries and harvested spices and lettuce. Chad Hathaway and his students completed a construction project at the Boone County Airport and were recognized for a job well done. The North Campus hosted Manufacturing Days and welcomed close to 1,000 students this year. Students enjoyed touring area businesses as well as the technical programs Northark offers. The College has partnered with many local industries and now offers apprenticeship programs.  Gustovo Salazar was the spotlight guest. He is in the industrial maintenance mechanic apprenticeship program at Tysons. As a current Northark student, he spoke on the positive impact that North Arkansas College has had on his life. Gustavo enjoys that through this program Tyson’s treats him like any other employee.  He is learning new things and progressing in goal to become an AT, automation technician. He is thankful for the opportunity to participate in the apprenticeship. Dr. Esters’ also reported on the two new policies, Co-Curricular and Repeat Courses.

 Approval of Consent Agenda: Chair Evans requested a motion to approve the Consent Agenda. The Consent Agenda included the September Regular Meeting Minutes, Acceptance of the FY2016-2017 Legislative Audit Report, Additional Provisional Position (LRC Director), The Recommendation of Sharla Hellen for the New Grant Position – Learning Resource Center Director, The Recommendation of Melissa Bray for the New Grant Position- CTE Completion Coordinator, and Student Services Policies – Co-Curricular and Repeat Courses. Trustee Lovell made a motion to approve the Consent Agenda as presented, which was seconded by Trustee Earnest and passed unanimously.


Monitoring Reports: Dr. Esters gave the monitoring report for Kevin Somers. Climate and Affordability: Operational Excellence Ensure Quality Facilities and Physical Infrastructure was the topic. Kevin provided a slide presentation that included some of the highlights that were completed over the last fiscal year. The ambulance simulator, the new entrance to the library, and the installation of two automated robots were completed.  Some projects that are still in progress are the library and the M100 hallway. Planned projects include replacing sliding glass doors on the south campus, replace or repair the efis in the library, hvac unit upgrades on south campus, paint the main hallway on south campus, and build two new classrooms on north campus.

New Business: The new business consisted of the appointment of the center campus committee, the November board meeting date change, and the appointment of the nomination committee. The members of the center campus committee include Dr. Esters, Kevin Somers, Aaron Bueg, David Zirkle, Don Sugg, Trustee Tomlinson, Trustee Earnest, and Trustee Lovell. Chair Evans also nominated Trustee Adair to chair the nomination committee. Trustees Campbell, Fendley, and Tomlinson will serve as members. Chair Evans asked for a motion to approve the date change. Trustee Miller made a motion to approve the November date change, which was seconded by Trustee Tomlinson and passed unanimously.

Board Comments:

Trustee Lovell noted the importance of recognizing the importance and relevance of the Northark Technical programs. Trustee Tomlinson agreed and added that he is proud of the technical education programs. Chair Evans has a vision for growth within the technical programs and thanked everyone for their comments. There being no further business, Chair Evans requested a motion to adjourn. Trustee Lovell made a motion, which was seconded by Trustee Earnest and passed. The meeting adjourned at 4:10 p.m.