Satisfactory Academic Progress Policy

In order to be eligible for Title IV Federal Aid, federal guidelines require students to maintain Satisfactory Academic Progress (SAP) while pursuing approved degree and/or certificate programs at North Arkansas College. Regulations require progress be measured with both qualitative and quantitative measures. SAP will be checked prior to the initial enrollment period and at the end of each payment period.

Repeated Course Work
Students can only receive federal aid for a repeated course one time if a passing grade has been earned.

Satisfactory Academic Progress Standards

  • For the previous semester of attendance, students must have earned a 2.0 GPA.
  • For any period of enrollment, students must complete a minimum amount of coursework based on the following scale:

                 Enroll in 12 + hours                            must complete 8 hours

                 Enroll in 6-11 hours                            must complete 6 hours

                 Enroll in less than 6 hours                   must complete all hours

  • Students can receive federal financial aid for no longer than 150% of the total hours required for a program. All courses attempted, including W, I, F, AU, CR, and IP, will be counted as attempted hours.

Transfer Students
Transfer students are subject to the same policy regarding length of time and GPA in regard to hours that are transferred to Northark. NOTE: All official transfer transcripts must be received in the Registrar’s Office and must be evaluated before SAP can be determined.

Clock Hour Programs
Academic progress for students enrolled in a clock hour program will be reviewed at the completion of each payment period.

Financial Aid Warning
At the point of SAP review, any student not meeting the minimum GPA or minimum completion requirements will be placed on Financial Aid Warning during the next period of enrollment. SAP will be checked again immediately following the Warning semester. Students meeting SAP at that point will be removed from Warning and placed in good standing. Students not meeting SAP at the end of the Warning semester will be placed on Financial Aid Suspension. Students will be given a Warning status only once. Failure to meet SAP for each semester thereafter will result in Financial Aid Suspension.

Financial Aid Suspension
Students who do not meet SAP at the end of a Warning Status or students who exceed 150% of the hours for a program will be placed on Suspension from Title IV aid. Any student that withdraws from all classes or completes the semester with a zero GPA will automatically be suspended for their next term of enrollment. If suspended because of GPA or minimum completion, a student must complete a semester with his/her own finances and meet SAP to regain eligibility. If a student has exceeded the 150% timeframe or academic progress reflects the inability to complete a program within the timeframe, the student will be suspended and the only option for reinstatement of aid is to appeal the suspension.

Appeals
Students who do not meet SAP at the end of the Warning Status and are placed on Financial Aid Suspension as a result, and who can demonstrate and provide documentation of unusual or mitigating circumstances, such as serious illness or death of a close family member may appeal a Financial Aid Suspension.  An appeal form and supporting documentation must be submitted to the financial aid office before it will be reviewed by the appeals committee. The appeal must include what has changed in the student’s situation that will allow him or her to now meet SAP requirements.

Students suspended because of exceeding the 150% timeframe will be required to include an academic plan along with their appeal form.

Appeals submitted without supporting documentation will not be reviewed. Students who appeal and are reinstated will automatically be reviewed following the semester of reinstatement. If SAP is being met, the student will be considered in good standing. If SAP is not met, the student is automatically placed back on Suspension. The decision of the Financial Aid Appeals Committee is final; there is no further appeal.

Academic Plans
Students suspended due to exceeding the 150% timeframe will be required to submit a degree plan with an appeal form. The degree plan must be completed by a Northark Academic Advisor. This plan will be used as a guide to determine courses needed for completion of a program. Financial aid will only be granted for courses needed for completion. Enrolling in courses not included in your academic plan will result in your aid being reduced or revoked.

Students are responsible for ensuring that their Major Code is correct with the Advising Office.